Privacy policy

Name and address of the data protection officer
Ruhr-Universität Bochum
Dr. Kai-Uwe Loser
Data protection officer
Universitätsstraße 150
44801 Bochum
E-Mail: dsb@ruhr-uni-bochum.de
Website: dsb.ruhr-uni-bochum.de/

Name and address of the controller
The controller within the meaning of the General Data Protection Regulation and other national data protection laws of the member states as well as other data protection regulations:

Ruhr-Universität Bochum
Universitätsstr. 150
44801 Bochum
Deutschland
Phone: +49 234 32-201
Fax: +49 234 32-14201
Website: medizin.ruhr-uni-bochum.de

Executing:
Faculty of Medicine
Dean´s office
Phone: +49 234 32-24961
E-Mail: medizinruhr-uni-bochum "«@&.de
Website: medizin.ruhr-uni-bochum.de

Scope of the processing of personal data
We collect and use our users' personal data only to the extent necessary to provide a functional website and our content and services. The collection and use of our users' personal data only takes place regularly with the user's consent. An exception applies in cases where prior consent cannot be obtained for factual reasons and the processing of the data is permitted by law.

Legal basis
Insofar as we obtain the consent of the data subject for the processing of personal data, Art. 6 para. 1 lit. a EU General Data Protection Regulation (GDPR) serves as the legal basis.

Insofar as the processing of personal data is necessary for the performance of our tasks, which are in the public interest or in the exercise of official authority, Art. 6 para. 1 lit. e GDPR serves as the legal basis.

Data erasure and storage duration
The personal data of the data subject will be deleted or blocked as soon as the purpose of storage no longer applies. Data may also be stored if this has been provided for by the European or national legislator in EU regulations, laws or other provisions to which the controller is subject. The data will also be blocked or erased if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or fulfillment of a contract.

Description and scope of data processing
Each time our website is accessed and each time a file from the RUB website is retrieved, our system automatically collects data and information from the computer system of the accessing computer.

• Information about the browser type and version used
• The user's operating system
• The user's internet service provider
• The IP address of the user
• Date and time of access
• Websites from which the user's system accesses our website
• Websites that are accessed by the user's system via our website

The data is also stored in the log files of our system. This data is not stored together with other personal data of the user.

Purpose of data processing and legal basis
Temporary storage of the IP address by the system is necessary to enable delivery of the website to the user's computer. For this purpose, the user's IP address must remain stored for the duration of the session.

Data is stored in log files to ensure the functionality of the website. In addition, we use the data to optimize the website and to ensure the security of our information technology systems. The data is not analyzed for marketing purposes in this context.

The legal basis for the temporary storage of data and log files is Article 6(1)(e) GDPR.

Duration of storage
The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended.

If the data is stored in log files, this is the case after 24 hours at the latest. Storage beyond this period is possible. In this case, the IP addresses of the users are deleted or anonymized so that it is no longer possible to identify the accessing client.

Possibility of objection and removal
The collection of data for the provision of the website and the storage of data in log files is absolutely necessary for the operation of the website. Consequently, the user has no option to object.

Our website does not use cookies.

Scope of the processing of personal data
We use the open source software tool Matomo (formerly PIWIK) on our website to analyze the surfing behavior of our users. The software places a cookie on the user's computer (for cookies, see above). If individual pages of our website are accessed, the following data is stored

• Two bytes of the IP address of the user's accessing system
• The website accessed
• The website from which the user accessed the website (referrer)
• The subpages that are accessed from the accessed website
• The time spent on the website
• The frequency with which the website is accessed

The software runs exclusively on the servers of Ruhr-Universität Bochum. Users' personal data is only stored there. The data is not passed on to third parties.

The software is set so that the IP addresses are not saved in full, but 2 bytes of the IP address are masked (e.g.: 192.168.xxx.xxx). In this way, it is no longer possible to assign the shortened IP address to the calling computer.

Purpose of data processing and legal basis
The processing of users' personal data enables us to analyze the surfing behavior of our users. By evaluating the data obtained, we are able to compile information about the use of the individual components of our website. This helps us to constantly improve our website and its user-friendliness. By anonymizing the IP address, the interest of users in the protection of their personal data is adequately taken into account.

The legal basis for the processing of users' personal data is Art. 6 para. 1 lit. e GDPR.

Duration of storage
The data is deleted as soon as it is no longer required for our recording purposes. In our case, this is the case after 90 days.

Possibility of objection and removal
Cookies are stored on the user's computer and transmitted by it to our website. As a user, you therefore have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your Internet browser. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to use all functions of the website to their full extent.

We offer our users the option of opting out of the analysis process on our website. To do this, you must follow the corresponding link. In this way, another cookie is set on your system, which signals to our system not to store the user's data. If the user deletes the corresponding cookie from their own system in the meantime, they must set the opt-out cookie again. Alternatively, you can activate the “do-not-track” setting in your browser.

You can find more information on the privacy settings of the Matomo software at the following link: https://matomo.org/docs/privacy/.

Description and scope of data processing
There is a contact form on our website which can be used to contact us electronically. If a user makes use of this option, the data entered in the input mask will be transmitted to us and stored.

The following data is also stored at the time the message is sent:

• The IP address of the user
• Date and time

Your consent is obtained for the processing of the data as part of the sending process and reference is made to this privacy policy.

Alternatively, it is possible to contact us via the e-mail address provided. In this case, the user's personal data transmitted with the e-mail will be stored.

No data will be passed on to third parties in this context. The data is used exclusively for processing the conversation.

Purpose of data processing and legal basis
The processing of the personal data from the input mask serves us solely to process the contact. If you contact us by email, this also constitutes the necessary legitimate interest in processing the data.

The other personal data processed during the sending process is used to prevent misuse of the contact form and to ensure the security of our information technology systems. The legal basis for the processing of the data is Art. 6 para. 1 lit. a GDPR if the user has given consent.

The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 para. 1 lit. e GDPR.

Duration of storage
The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. For the personal data from the input screen of the contact form and those sent by email, this is the case when the respective conversation with the user has ended. The conversation is ended when it can be inferred from the circumstances that the matter in question has been conclusively clarified.

The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.

Possibility of objection and removal
The user has the option to revoke their consent to the processing of personal data at any time. If the user contacts us by email, they can object to the storage of their personal data at any time. In such a case, the conversation cannot be continued.

All personal data stored in the course of contacting us will be deleted in this case.

No personal data of yours is processed via this website.